Privacy Policy

Nippon Paint Co., Ltd. (hereinafter referred to as “the Company”) takes the greatest of care in handling personal information in accordance with the following articles, which are based on the Act on the Protection of Personal Information (hereinafter referred to as the “Personal Information Protection Law”) and Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.

1. Acquisition

The company shall appropriately acquire personal information necessary for execution of business directly from you, from a third party or information available to the public. The company shall not acquire personal information by false or other improper means.

2. Purpose of Use

The company shall use the acquired personal information for the following purposes, except when the consent of you is obtained in advance or when permitted by law.

Types of Personal Information Purpose of Use
The Company’s Business Partner Information ・Transactions such as sales and provision of products and services of each of the Company’s group companies as well as purchase of raw materials (including contacting/visiting/paying/billing)
・Advertising/promoting/product marketing/providing services of each of the Company’s group companies (including events, seminars, expos/notifications, questionnaires/surveys)
・Customer support such as after-sales service for products and services of each of the Company’s group companies (including response to inquiries and requests)
・Testing, developing and researching (including improvement ) of products and services of each of the Company’s group companies
Information concerning inquiries/provision of information ・Response to inquiries as well as recording and storing of response records
・Analyzing to improve services and their qualities in each of the Company’s group companies
Information on internships and recruitment ・Contacting and providing information to applicants for internships and recruitment
・Conducting questionnaires and creating statistical information regarding recruitment activities
・Responding to inquiries
・Handling employment procedures after hiring decision is made and employment management after joining the Company
・Other uses related to recruitment activities
Information about those who have retired/resigned from the Company ・Retirement procedure
・Managing records of work, salary, health information, etc., during employment
・Responding to various inquiries related to social insurance
・Making various communications from the Company

3. Safety Management

The company shall take judicious and appropriate safety measures to prevent unauthorized access to personal information by external entities, loss, destruction, falsification, leakage, etc., of personal information. Moreover, for employees, etc., the Company shall establish regulations regarding the handling of personal information, clarify the regulations, and thoroughly inform employees of the appropriate management of personal information.
Additionally, when the handling of personal information is outsourced to a third party, necessary and appropriate supervision by the Company shall be performed to ensure the outsourcer manages the security of personal information.

4. Provision to Third Parties

The Company shall not provide personal information held by the Company to third parties except in any of the following cases.
① In cases where you’ve given consent in advance
② In cases where business is succeeded and personal information is provided due to merger, spin-off, business transfer, etc.
③ In cases where the handling of personal information is entrusted to an external contractor or other third party to the extent necessary to achieve the purpose of use
④ When required by laws and regulations
⑤ In cases where it is necessary to protect the life, body or property of an individual but it is difficult to obtain the consent of you
⑥ In cases where it is particularly necessary to improve public health or promote the sound development of children, but it is difficult to obtain the consent of you
⑦ In cases where it is necessary to cooperate with a central government organization or local government, or a person entrusted by them performing affairs prescribed by laws and regulations, and in which obtaining your consent is likely to impede the execution of the affairs
⑧ Apart from the above, in cases where provision of personal information is permitted by the Personal Information Protection Law and other laws and regulations

5. Shared Use

The Company may share personal information as follows in order to achieve the purpose of use.
① The companies that your personal information may be shared with:
・The Company’s group companies
・Nippon Paint Health Insurance Association
・Nippon Paint Corporate Pension Fund
・Nippon Paint Labor Union
・Nippe Group General Welfare Center
② Items of information subject to shared use
Information such as name, address, telephone number, email address, affiliation/department name, job title, etc., and other information acquired in accordance with this policy.
③ Purpose of shared use
To achieve the purposes listed in 2. Purpose of use.
④ Name of person responsible for shared use
Nippon Paint Co, Ltd.

6. Transfer Abroad

In cases where personal information is provided to third parties, such as businesses outside Japan (including outsourcer and shared user), necessary and appropriate measures shall be taken in accordance with the contents stipulated by laws and regulations.

7. Disclosure of Personal Information, etc.

① In cases where the Company is requested to notify the purpose of use, disclose, correct/add/delete/suspend of use or suspend of provision to a third party of the Company’s retained personal data, the Company shall respond appropriately upon confirming the validity of the request and the person who made it.
② In cases where you wish to confirm identity or otherwise request a document, the charge for each response is 839 yen, and the Company shall charge 839 yen (including consumption tax) per disclosure of the Company’s personal data.

* Under the Personal Information Protection Law, retained personal data means that the business operator handling personal information (the Company) has the authority to disclose, correct, add or delete, and suspend provision to third parties, excluding data that are specified by a Cabinet Order as harming public or other interests if their presence or absence is known.

8. Altering Personal Information Protection Policy

In order to properly manage the security of personal information, the Company may alter this policy as necessary without prior notice.

9. Contact Information

If you have any questions or requests (including notification of purpose of use, disclosure, correction/addition/deletion, suspension of use and suspension of provision to third parties, etc.) regarding personal information handled by the Company, please contact the department that acquired the personal information.

Enactment date: 1 April 2005
Last revised date: 30 November 2021